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Jan Pham
Senior Executive Assistant to CFO @PROS
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WORK HISTORY
Senior Executive Assistant to CFO @PROS
Serve as a trusted partner to the CFO providing comprehensive executive support in a fast-paced corporate environment.• Manage complex executive calendar prioritizing time-sensitive matters and ensuring leadership readiness for strategic meetings.• Coordinate domestic and international travel, executive logistics and expense management.• Prepare executive presentations, reports and correspondence with high accuracy and attention to detail.• Lead coordination of quarterly Board meetings and calls including preparation of materials and executive briefing documents.• Support Investor Relations initiatives including Earnings Calls, analyst meetings, and investor conferences.• Act as primary point of contact for internal and external stakeholders, ensuring professional and timely communication.• Selected to serve as backup to CEO’s Senior Executive Assistant, providing full executive coverage during a 4.5-month maternity leave and on an as-needed basis.• Handle highly confidential financial and corporate information with discretion and sound judgment.• Partner cross-functionally with Finance, Legal, HR and Operations to ensure alignment and efficient information flow.• Identify and implement administrative process improvements to streamline workflows and increase office efficiency.
EDUCATION
University of Houston
Finance
SKILLS
ABOUT JAN PHAM
Senior Executive Assistant with 10+ years of experience partnering with C-suite leaders in fast-paced corporate, finance, and legal environments. I serve as a trusted operational partner to executives—ensuring they are prepared, prioritized, and positioned to make high-impact decisions.I specialize in managing complex executive operations including dynamic calendar strategy, global travel logistics, board governance support and executive communications. I thrive in high-visibility roles that require sound judgment, discretion and the ability to anticipate needs before they arise.Career highlights include:• Supporting C-level executives across multiple organizations including direct partnership with a CFO and extended CEO office coverage• Coordinating quarterly board meetings and investor-facing events ensuring seamless delivery of executive materials and presentations• Managing logistics and workplace operations supporting employees in a corporate headquarters environment• Providing executive and administrative support to as many as 8 senior leaders simultaneously• Driving process improvements that enhanced cross-functional communication and increased administrative efficiency• Recovering previously unbilled expenses and improving financial tracking processes to prevent revenue leakageKnown for being calm under pressure, highly organized and solutions-oriented, I build strong relationships across departments and with external stakeholders. My goal is simple: remove friction, protect executive time and help leadership teams operate at their best.Tools & Platforms: Microsoft 365, Google Workspace, SharePoint, Concur, ExpenseWire, Workday, enterprise data systems
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