Kathia Torres

Senior Administrative Assistant @MaxLinear

Valencia, ES

Facilities: Ensure smooth daily operations of our two buildings. Access control to our facilities. Supervise office cleaning service. Coordinate formal maintenance services (AC, elevator, SAI, fire protection, etc). Handle any on-site incidents and act as the emergency contact. Manage purchase and stock office supplies, cleaning supplies, and different areas requirements. Recycling, and storage of supplies.Vendor & Supplier Relations: Serve as the point of contact for suppliers and vendors. Receive, assist, and coordinate visits & works from all company departments. Explore and onboard new local vendors when needed. Ensure accurate and on-time delivery of materials and services. Keep the supplier database up to date, including their respective evaluations.Administrative, Employee & Office Life: Receive, assist and coordinate visits. Organize internal events and contribute to a positive work environment. Coordinate collection and delivery of company equipment in general (support to the different areas). Support HR with onboarding and termination process. Support HR with prevention tasks. Managing welfare - company events, gifts for events, births, holidays and special occasions. Managing complex appointments book. Processing of correspondence and parcels. Continuously propose and implement improvements in the workspace. Participate in the management routines of your department. Administrative tasks in general and support with travel arrangements.Logistics: Manage customer orders from start to finish (registration, deadline review, documentary package.). Keep customers informed of the status and progress of their orders. Billing and tracking customer payments. Support office operation, ongoing work with multiple interfaces simultaneously, Addressing problems and real-time solving problems.