Tracey Smith

Sr Executive Assistant @Siemens Healthineers

Executive Assistant to the CFO and the Head of Cardiology as well as administrative support for both of their teams (approximately 90 people). Act as a point of contact for internal and external personnel. Maintain confidentiality of all sensitive or proprietary information. Serves as knowledge expert of processes, procedures, and expense reporting questions for the whole office in a hands-on proactive manner. Facilitate complex calendar management for both executives. Schedule complex travel arrangements with detailed itineraries for domestic and international travel. Process expense reports and purchase requisitions and follow up on payment of reimbursements/invoices as needed. Reviews expense reports submitted to executives for accuracy policy compliance prior to their approval. Organize global meetings, reserve conference rooms and equipment, and coordinate catering services. Facilitate approvals and management of document flows. Manage new hire on-boarding process for both departments to ensure new team members have all required equipment and access to the appropriate systems. Provide follow-up and research information on inquiries and problems. Maintain and order office supplies, assist in management of visitors. Coordinate and drive special projects and department activities as needed. Answer, screen, and place phone calls, sort and prioritizes mail; monitors all information flow, including maintaining paper and electronic files, data entry and retrievable from electronic sources.