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Start for FreeNikki Wilse Villanueva
Project Portfolio Specialist, Rail Expansion @British Columbia Rapid Transit Company
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WORK HISTORY
Project Portfolio Specialist, Rail Expansion @British Columbia Rapid Transit Company
Burnaby, BC, CA
This role supports the delivery of a large-scale rail expansion program by coordinating multiple projects, monitoring budgets and risks, and enabling effective governance and executive decision-making. It ensures alignment across initiatives while supporting compliance with safety, regulatory, and organizational standards.The position works closely with internal departments and external contractors to coordinate and support several mini-projects within the broader program. Responsibilities include assisting with project planning and delivery activities such as scheduling, permitting, work plans, and documentation, while providing ongoing project coordination and management support as needed.Financial oversight is a key component of the role, including monitoring budgets and expenditures, preparing requisitions for contracts and payments, and collaborating with procurement teams to ensure purchasing processes are timely and compliant.The role also supports executive-level governance by managing oversight committee meetings, preparing presentations, tracking initiatives, and monitoring action items to ensure accountability. It contributes to board-level reporting by collecting, analyzing, and consolidating project and readiness information.Additionally, the position maintains and updates the program risk register by coordinating with risk owners to track mitigation actions and ensure risks are actively managed. Ongoing analytical and administrative support is provided to senior leadership, proactively addressing gaps, closing outstanding items, and advancing priority initiatives across the division.
EDUCATION
MacEwan University
Postgraduate Certificate, Project Management and Professional Communication
University of the Philippines
Bachelor of Science (BS), Management
University of the Philippines
Master of Business Administration - MBA, Business Administration, Management and Operations
SKILLS
ABOUT NIKKI WILSE VILLANUEVA
A highly organized and detail-oriented professional with 5+ years of experience as an Executive Assistant, now transitioning into a Project Portfolio Specialist role with a focus on managing and supporting organizational projects. My background in executive support has equipped me with strong skills in prioritizing tasks, managing complex schedules, and coordinating logistics. All of which translate seamlessly into effective project coordination and portfolio oversight.I bring strong communication and interpersonal abilities, along with proven experience handling sensitive information, aligning stakeholders, and driving efficiencies. My new role will allow me to leverage project management tools and methodologies to support cross-functional teams, track progress, and contribute to successful project outcomes.Additionally, I have Board Secretary experience in the non-profit sector, including preparing agendas, taking minutes, and maintaining accurate board records. I’m adept at coordinating meetings and ensuring alignment between leadership and governance teams.Proficient in Microsoft Office, Raiser\'s Edge, and project management platforms, I am committed to supporting organizational success through structured processes, proactive problem-solving, and continuous learning in the project management space.
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