Mariadelrosario Lopez

WORK HISTORY

EDUCATION

ABOUT MARIADELROSARIO LOPEZ

Hamburg Sud NA Sr. VP Executive Administrative Assistant -Commercial and Administrative/Operational -Office Manager • Relieves the SVP of routine details, exercises initiative, independent judgment & decision making in their absence providing administrative support. • Act as a liaison between the external or internal executives, managers & consultants in coordinating meetings, conference calls & other events. • Prepare/Coordinate Regional and local, Commercial & Budget meetings. • Manage & prioritize the multiple tasks that have been assigned. • Answer the phone calls to the concerned clients, internal offices, agents & vendors. • Coordinate & schedule travel plans/arrangements for the executive management. • Manage company expense payment thru the corporate credit card • Full support of calendar management for scheduling and meeting coordination for Senior Executives & Regional Managers. • Creating and developing visual presentations for the Vice Presidents. • Acts as a liaison with the departments, outside agencies including high level staff such as Regional Managers, Board Members and SVPs •Handle confidential & non-routine information • Purchase Administrator-Coordinate office supplies purchase and distribution, purchase of corporate subscriptions and negotiate local contracts • Order/ purchase & distribution of company marketing material • Maintain, update and record executive personnel vacations, timesheets, holiday, company anniversary •Approval of timesheet & accrual records thru internal system • Assist in the marketing Document Manager services & client development activities: • Coordinating the preparation & periodic updating brochure and website, Intra & Internet web pages as the Chief Editor for the Region Develop, implement & maintain updates of global Intranet for the Region & Global Internet pages. • Office Manager functions Coordination, purchasing, contracts, services, vendors • Produce & submit SVP & Directors expense reports Panalpina Inc. • Tender Management Associate Pricing & Proposal • Global Key Account Management Administrator • Traffic Controller for Latin America; • Administrator Assistance for CEO; • Trade Lane Management Administrator • Office Manager for the Miami Branch Specialties: •Evaluate, complete, & document results for all Rate Requests, Bids, Proposals, and Tenders (RFI/RFP\'s) from overseas to/from U.S. •Especial quotations, ad-hoc rates, charters, hand-carry, and/or special flash services. •Running statistical reports & maintaining up-date the data for customers and Global Key Account Management.