Jill Dougan

Experience

1. Director of Business Operations

   Beacon Press

   Jan 2022 — Present · Boston, MA, US

   Monthly Financial GL Close and Reporting in Acumen• Overall supervision of monthly GL close process and checklist sign offs for CFO• Supervise monthly fulfillment import from distributor• Monthly Sales Reporting & Analysis to executive team• Preparation of assigned fiscal year-end audit schedules• Document Business Office task checklists in company proceduresSemi Annual Royalty Payout• Direct preparation of statements• Perform accuracy testing• Quarterly Author Advance Reserve Analysis• Compute payout reserve for new titles• Manage agent and author inquiries • Perform QA analysis after each payout – inquiries, returned checks, etc.Cash Control• Cash Receipts & AR Posting cash Review AR Aging• Cash Disbursements & Accounts Payable Oversight for timely processing of payments Oversee monthly bank reconciliation Manage monthly credit card reconciliation Education of staff on Authorization Matrix and invoice processing workflows Implement workflow transition of various categories of cash spend from printed checks to electronic disbursement Streamline and maintain workflow for T&E processing Monthly accounting responsibilities for T&E Oversee annual 1099 tax cycleInventory Planning• Monthly inventory reconciliation• Assist in the forecast, analysis, and planning of title reprints and managing excess inventory• Perform ad hoc sales and inventory analysis as needed for executive team• Identify functionality in data warehouse to provide additional analytics and possibly replace some legacy toolsAudio Administration• Process narration/production contracts for Beacon Audio• Maintain record of narration/production contracts• Accounting to track cost spend per audio• Sales and cost analysis for Beacon Audio operational reviews• Track third-party Audio license sales Supervision of Business Office Team• Senior Analyst, Business Operations & Reprint Planning• Business Operations Assistant

Education

• Katharine Gibbs School

  Associates Degree

• Eastern Nazarene College

  Bachelor of Science Degree

Skills

• Negotiation
• Permissions
• Training
• Budgets
• Content Management
• Budgeting
• Research
• Strategy
• Management
• Ebooks
• Editorial
• Licensing
• Copyright Law
• Project Management
• Educational Publishing
• Team Leadership
• Editing
• Books
• Copy Editing
• Publishing
• Filemaker
• Online Publishing
• Contract Negotiation
• Academic Publishing