Ediane Sprague

Office Manager Executive Assistant @Beyond Finance

Chicago, IL, US

Beyond Finance, LLC is a leader in the debt resolution industry and serves clients burdened by unsecured debt.Office ManagementWork with the Procurement Manager -Shop Vendors for upgrades in the office-Meet with the vendors to discuss products and upgrades in the office-Discuss final costs regarding large purchases for the office. Work with the building engineering team regarding repairs or maintenance in the office. Work with vendors to maintain vending machines.AdministrativeArrange hotel and air for new hires.Order suppliesAssist HR with Interviews and 1st day New Hires Start.Work with building security-Submit badge requests for new employees-Register visitors/new hires with security-Report any terminated employees. Post any announcements from building management that would be informative to the office.Post the following week’s happenings to the company at the end of the week.Assist the Executive Team as needed.Forward all mail to the headquarter office.AccountingMake all purchases, including office/socials/meetings.Keep track of all expenditures in airbase regarding the American Express -All receipts uploaded, and the reason for the expense.Approve purchases that are invoiced or direct bill.Meetings & EventsCreate contacts with vendors.Orchestrate team meetings. Choose and arrange dinner reservations.Orchestrate company socials and eventsCreate the invitation and post it on the company channel.Choose the Venue, confirm the contract, and pick out the menu.Make final revisions with the vendor.Plan Executive Monthly Meetings -Choose the restaurants for breakfast and lunch, as well as the menu and arrival time-Choose the restaurant for dinner and work with the event manager to discuss availability. Review the contract and make the deposit and final payment. Choose the menu and make sure all dietary restrictions are noted. Finalize the menu final number and confirm.