Dudley Calle

Senior Project Administrator @Arup

Los Angeles, CA, US

As a Senior Project Administrator at Arup, I provide administrative and project support to multidisciplinary teams, ensuring seamless execution of complex projects across healthcare, government, aviation, and commercial sectors. With over a decade of experience, I specialize in document management, team coordination, contract administration, and financial tracking to support efficient project delivery.Project Administration & Coordination- Manage project documentation, contracts, and deliverables to ensure compliance and efficiency- Coordinate communication between teams, clients, consultants, and subcontractors- Track project timelines, milestones, and action items to keep teams aligned.Financial & Contract Support- Assist with budgeting, invoicing, and financial tracking to maintain cost accuracy- Review and process consultant invoices, ensuring compliance with contract terms- Support procurement and contract administration, tracking approvals and documentation.Document Control & Reporting- Oversee version control for project specifications, drawings, and submittals- Prepare and distribute meeting minutes, progress reports, and compliance documents- Maintain databases and document management systems for operational efficiency.Projects:*Healthcare – Supported Kaiser Permanente Riverside & Roseville Medical Centers and Cedars-Sinai Emergency Department Expansion, ensuring effective documentation and coordination.*Government & Infrastructure – Provided administrative support for DGS Richards Boulevard Office Campus and FASTC Training Center, managing reports, submittals, and team coordination.*Aviation & Commercial – Assisted with financial tracking and administration for LAWA’s Principal Architect & Engineer on-call contract, working with over 50 sub-consultants.*Education & Cultural – Managed document control for John F. Kennedy Center Expansion and Cincinnati Museum Center Renovation, ensuring compliance with project requirements.

The Art Institute of Washington

Bachelor’s Degree, Media Arts / Photography