Charlotte Heide

Executive Administrative Assistant to the President @Gordian

Coordinate all aspects of the Executive’s schedule, including domestic and international travel.Provide general support to the Gordian team.Communicate and coordinate early and clearly with other members of the leadership team and corporate leadership team to effectively plan schedules.Anticipate potential schedule conflicts and proactively deal with them before they become issues.Serve as gatekeeper of the Executive’s time, schedules, and information while maintaining a courteous manner. Must be able to maintain complete confidentiality regarding details of schedules and related information.Plan, coordinate, and execute meetings/gatherings ranging from several people to 80+ peopleSet-up video conferencing and other media technology as needed.Assist meeting attendees with all logistics.Understand Executive’s needs and work to meet them.Produce PowerPoint presentations, Word documents, and Excel spreadsheets. Import data from Excel into Word and PowerPoint. Maintain files.Prepare, summarize, file and distribute weekly, monthly, quarterly and year-end reports. Work closely with staff to ensure deadlines are met.