Bethany Townsend

Executive Assistant to the Department of Medicine Administrators @University Of Wisconsin Department Of Medicine

Madison, WI, US

Scheduling – annual reoccurring meetings for the four principle administrators and schedule meetings upon request. • Event Planning: o Leadership retreat – arrange venue, food, parking and set-up o Badger Challenge – sponsored by the UW Carbone Cancer Center. Elicit team name suggestions for bike/runner gear Work with the design company to create graphics for gear Obtain sample bike/runner gear for try on prior to ordering Provide DOM with link to our team store,then distribute shirts o Partners in Giving Campaign – create various fund raising events to raise money for the campaign o Annual winter thank you luncheon for 90 central administration team members. • Travel expense reconciliation – ensure travelers meet submission deadlines for submission after travel by preparing initial expense reports. • Travel – book flights/hotels utilizing Concur travel software. • Purchase card management – weekly reconciliation for all charges on two purchase cards. • Project management o Telephone service coordinator – point of contact for requests for all telephone changes. o Office key management – inventory keys to determine what is missing and needs to be replaced; order keys upon request for office space for 5 divisions located in the office building. o Physician Chart Weekly Reporting – breakout division reports which identify physicians behind in reporting and send to division chiefs for review. o Room reservation scheduling in UW Hospital and the Health Sciences Learning Center utilizing two different software programs. o Management of email lists for mass emails. Ensure content is appropriate for the audience. o Alliance for Academic Internal Medicine (AAIM) membership management, and conference registration. • Appointment letters – review letters from Human Resources (HR) for any errors, add signature for department administrator, update Excel spreadsheet and provide assistant administrator for research with a monthly report of all recent research hires.

Western Michigan University

Bachelor of Business Administration (B.B.A.), Business Administration and Management, General