Melanie Faubert

Proposal Specialist Administrative Coordinator @COFOMO

Ottawa, ON, CA

Duties and Responsibilities:• Supported bi-weekly payroll processing, including salary, benefits, and DPSP program updates.• Administered BambooHR software for employee records, onboarding/offboarding, and time tracking.• Monitored and entered monthly employee timesheets, ensuring accuracy and timely submission to support payroll and billing processes.• Served as the central point of contact for HR policies, procedures, and automation tools; maintained and updated the employee policy manual.• Investigated employee relations issues and supported resolution strategies in collaboration with leadership.• Coordinated full cycle recruiting activities: job postings, sourcing, interviews, reference checks, testing, and onboarding.• Supported the planning and coordination of marketing and training events, including email campaigns using D365 Marketing, social media updates, and website content changes.• Provided administrative support to managers, including scheduling, documentation, and coordination of internal requests.• Prepared briefing materials and drafted high-level correspondence • Oversaw the day-to-day operations of the office, including administrative functions, budget oversight, and accurate monthly billing tracking• Delivered strategic, procedural, and administrative guidance to inform decision-making and enhance operational effectiveness.• Assisted with the preparation of technical proposals for government RFPs, including compliance checks, document formatting, proofreading, and submission tracking.• Maintained a proposal development library of reusable templates, content, and standard documentation for efficient bid responses.