Lynn Music

Front Desk Admin @Thomson Reuters

Greet clients, vendors, and visitors both on the phone and in person, presenting a polished, professional image of the company•Open switchboard and answer all incoming calls for the Los Angeles & Albuquerque•Manage, maintain and distribute all employee parking cards. Manage and maintain parking validation policy, and keep current inventory of validation stickers•Process invoices from vendors and follow through regarding payment issues. Work to assist others with solving problems regarding 170 Markview.•Manage and distribute Guest badges, Temporary Contractor badges, and Employee Temporary badges•Contact new hire candidates and coordinate interview schedules with candidates and hiring managers. Prepare and distribute new hire packages and agendas •Work closely with Building Office Management to ensure communications are distributed and office repairs are completed•Schedule and coordinate 12 conference and training rooms, visitor offices and work stations with email confirmation for each request•Support and assist Office Manager and Director of Human Resources Administration with special multiple projects•Arrange transportation for employees and clients; order lunches for clients and Sales Directors•Process address changes in contacts; prepare and send mail to Field employees•Send faxes. Log all incoming faxes, shipments, and deliveries, and notify employees of receipt via email•Read, respond to and sort all emails; sort all incoming mail and packages