Erwin Garcia

Senior Events Specialist @Capital Factory

Austin, TX, US

As a Senior Events Specialist at Capital Factory, I have led the planning, execution, and on-site management of high-impact events across Texas and Washington, DC. I have successfully managed all event logistics, from vendor coordination and venue selection to the attendee experience and registration oversight.With a strong background in hospitality, event strategy, operations, and experiential marketing, I excel in creating memorable and impactful event experiences while optimizing efficiency and stakeholder satisfaction.Key contributions include:Attendee & Logistics Management – Successfully oversaw an average of attendees per cornerstone event, 300+ attendees for DEI programs, and 200+ attendees for partnership innovation events.Performance & Reporting – Measured event KPIs, conducted post-event reviews, and delivered detailed reports to stakeholders with insights and recommendations.Staff & Vendor Oversight – Managed over 50 internal staff and 30+ external personnel, coordinating with contractors, event producers, and staffing teams to ensure seamless event execution.Registration & Event Technology – Led the transition of 95% of events to Bizzabo, securing on-site registration equipment, refining check-in processes, and managing event tech, including mobile apps, session scanning, and speaker logistics.Staging & Production – Directed AV, stage design, and production needs, ensuring high-quality event experiences.Food & Beverage Coordination – Organized large-scale catering logistics, securing F&B providers for multiple event formats, including 44 F&B orders over five days and 19 sponsored happy hours.AI Integration & Content Enhancement – Leveraged ChatGPT to refine event scripts, optimize clarity, and enhance audience engagement through tailored messaging.

Park University

Bachelor of Business Management- BBA