Alison Porter

Executive Assistant @Shell

London, GB

Executive Support to VP, General Managers, and Chief Compliance Officer in Trading & Supply (Trading Floor). •Providing global diary management•Providing extensive complex global international travel,(plans are often subject to last-minute changes), including booking the SHELL Corporate private jet•Visa applications and checking any other entry requirements•Handling and processing expense claims via Concur•Booking of lunches, and external Leadership team dinners.•Special Projects: Planning, coordinating, and managing engagements and external stakeholder (e.g. customer) events in the UK and globally. E.g, Event management for SHELL event including sourcing the venue via an external supplier, visiting the venue, choosing catering, and booking audio-visual presentation aids and stationery. Managing the guest list and arranging transportation and payment for the hotel and event.•Supporting the Vice President, Managers, and Directors in planning and co-ordinating internal and external meetings, considering objectives, importance, and efficiency.•Developing presentation content and other documents by liaising with others in the collection and preparation of information•Due to the size of the organization, networking has been necessary, i.e- building and maintaining a network of contacts in the Trading and Supply community to ensure an effective and efficient working environment•Managing correspondence and responses, organizing internal and external team meetings & engagements – this includes managing the travel, calendar, and budgets.•Preparing internal communications and messages on behalf of the Chief Compliance Officer to internal and external contacts•Voluntary charity work for Shell partners such as a soup kitchen charity and Employability Workshop recruitment mentor providing CV and interview prep for refugees

University of Roehampton

Bachelor of Arts - BA (Hons), Educational Studies with a minor in Dance Studies

Avado

CIPD Intermediate HR Management certificate, Level 5