Zeba Siddique

About Zeba Siddique

As a passionate and detail-oriented Recruiting Coordinator, I specialize in creating seamless and efficient interview scheduling processes while delivering an exceptional candidate experience. With expertise in tools like Rooster, MS Teams, and Workday, I help optimize scheduling, onboarding, and process improvements across teams.Currently working with Northern Trust, I support high-volume global hiring operations and ensure smooth coordination across multiple stakeholders.I thrive in collaborative environments, working closely with recruiters, hiring managers, HR partners, and IT teams to ensure efficient hiring operations from candidate communication to onboarding.Key Contributions & Strengths:• Manage end-to-end interview coordination for high-volume roles across multiple business units• Optimize interview scheduling workflows using Rooster and Workday• Support onboarding and offboarding processes while ensuring compliance and audit readiness• Coordinate candidate travel logistics, reimbursements, and documentation• Maintain ATS data accuracy and streamline tracking mechanisms• Prepare HR dashboards, recruitment metrics, and stakeholder reports• Train new joiners on recruitment operations processes, tools, and best practices• Create and maintain SOPs, process documentation, and training materials to standardize workflows• Support system enhancements and conduct knowledge-sharing sessions during process transitions• Drive process improvements to enhance turnaround time and operational efficiencyMy focus is on building structured, efficient, and people-centric recruitment operations while contributing to continuous process improvement.

Experience

1. Human Resource Administrator

   Northern Trust

   Apr 2022 — Present · Pune, IN

   Managed end-to-end candidate interview scheduling, including providing interviewers with necessary materials, using Rooster for scheduling optimization. • Supported Workday processes, including onboarding, offboarding, and module optimization. • Coordinated candidate travel arrangements and reimbursements. • Ensured offers were aligned with local regulations and assisted with high-level reporting. • Worked closely with multiple recruiters to schedule interviews for the teams they support. • Corresponded with candidates regarding interview availability, offer letters, background checks, and Form I-9 completion. • Communicated with new hires and hiring managers to provide first-day instructions. • Collaborated with IT to ensure smooth onboarding for new hires. • Maintained an applicant tracking system in Excel to streamline recruiter communication. • Developed a streamlined interview scheduling process for the recruiting coordinator team via MS Teams. • Generated and distributed biweekly reports to the HR team. • Reviewed global reports and followed up with recruiters weekly to collect missing information. • Collected evaluation surveys from interviewing partners to ensure feedback collection. • Fostered a collaborative work environment within the Talent Acquisition department by organizing team-building events, including riddles, holiday parties, and more as part of the department’s “fun” committee. • Created a comprehensive Global Coordinator Training Guide and served as a trainer for newly onboarded recruiting coordinators.

Education

• Narula Institute Of Technology - School Of Management Studies

  Bachelor of Business Administration - BBA, Business Administration and Management, General

  2011 — 2014

• Narula Institute of Technology

  B.B.A (Hons.)