Zachary Saffin
Assistant Project Manager @BrooksBuildingSolutions| Operational Planning, Project Management
- Role
- Assistant Project Manager at Brooks Building Solutions
- Location
- Boca Raton, FL, US
- LinkedIn followers
- 500 followers
Experience
Assistant Project Manager
Jun 2025 — Present · Miami-Fort Lauderdale, FL, US
Project Planning & CoordinationReview project blueprints, specifications, and client requirements.Develop project schedules, timelines, and resource plans.Coordinate with engineers, estimators, and field technicians to determine material, labor, and equipment needs. Plan and schedule subcontractors and vendors.Budgeting & Cost ControlCreate and manage project budgets.Monitor job costing, track expenses, and ensure profitability.Approve purchase orders (POs), change orders, and invoices.Address discrepancies between budgeted and actual costs.Permitting & ComplianceEnsure all HVAC installations comply with local codes, regulations, and safety standards (e.g, OSHA, EPA).Apply for and track necessary building permits and inspections.Maintain proper documentation and records.On-Site Management & OversightPerform site visits to monitor project progress and quality.Ensure proper installation of HVAC systems, ductwork, controls, and equipment.Resolve on-site issues or delays quickly.Maintain cleanliness, safety, and organization at job sites.Team Leadership & CommunicationManage field crews, subcontractors, and technicians.Lead weekly meetings to discuss progress, schedules, and issues.Communicate with clients, general contractors, and architects.Provide clear direction and support to all project stakeholders.Risk & Issue ManagementIdentify risks, delays, or technical challenges early.Implement solutions and adjust plans to stay on track.Handle client concerns or scope disputes.Project Close-OutConduct final inspections and testing (e.g, air balancing, commissioning).Ensure punch lists are completed.Deliver final documentation: warranties, manuals, as-builts.Collect final payments and close job in project management system.
Education
Florida Atlantic University
Bachelor of Business Administration - BBA, Banking, Corporate, Finance
Shippensburg University of Pennsylvania
First Year, Finance, General
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