William Tamayo

Experience

1. Executive Assistant - Institutional Client Group

   CIM Group

   Mar 2024 — Present · Los Angeles, CA, US

   Coordinate and manage complex, frequently changing calendars across multiple international time zones-Plan and schedule meetings, conference calls, accept, decline, and/or reschedule meetings for executives and send out meeting requests on their behalf. Handle scheduling of business appointments-Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. Coordinating itineraries with others-Prepare and edit correspondence and communications-Manage the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation) and recording meeting minutes-Set-up and maintain departmental and/or management files according to established criteria-Event planning responsibilities including but not limited to, planning corporate events and booking related travel-Prepare and process team expense reports through multiple currencies. Reconcile charges to corporate and/or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure they’re on time-Plan and coordinate personal events such as dinner parties, birthdays, and family gatherings for the executive, also manage catering and décor-Run personal errands such as dry-cleaning pickup/drop-off, handle purchases and returns-Maintain a high level of confidentiality with sensitive information-Liaise with internal staff at all levels-Performs other duties, including special projects, as assigned.

Education

• Florida State University

  Bachelor's degree, Editing,Writing, and Media • Minor in Communication Studies

  2016 — 2020