Vivian Tang

About Vivian Tang

Currently serving as an Executive Administrative Assistant for the Southern Regional…

Experience

1. Executive Administrative Assistant

   Bayer

   Jun 2013 — Present · Raleigh-Durham, NC, US

   A self-starter with strong organizational skills, excellent written and verbal communications skills in order to manage multiple priorities. Assignments generally involve work of a confidential nature and require a thorough knowledge of the practices and procedures of the function, company products, policies and programs. Major tasks and responsibilities of position Assembles and analyzes information; prepares reports, manuals, agendas, correspondence and memorandum as guided by general company practiceEstablishes and maintains departmental databases and develops spreadsheets of importance to departmentAssists in meeting planning and preparation work needed, i.e, drafting agendas and broader communicationsCoordinates details of departmental team meetings, regional meetings, district meetings, customer meetings and/or on and off site conferences and eventsManages business travel arrangements, domestic and internationalScreens/ redirect calls, takes messages, handles mailCoordinates activities across departments and follows up to ensure that requests are carried outProcesses expense reports and invoices (creating vendors, searching payment in SAP)Assist Regional / District Managers with on-boarding and off-boarding employeesInterfaces with other assistants to share and coordinate workloadMay cross train lower level assistants in the departmentsManages and assists in the training of a team of part-time Expense Report CoordinatorsAddresses concerns in the field over policies and processes that need to be streamlined for efficiency and clarityAssists in finding company policies or knowing company policies to answer associates questionsProficient in Microsoft Office PC applications such as Word, Excel and PowerPoint, Outlook; other programs SAP, SharePoint, YourDoces, Concur Solutions, etc.