Victoria Ray

Executive Administrative Assistant @Spaulding Rehabilitation Hospital

Boston, MA, US

Manage and coordinate the calendars, schedules, and day-to-day operations for the President & Chief Operating Officer, Chief of Staff, and Executive Director of Finance, ensuring seamless execution of tasks and meetings- Organize and lead quarterly Board of Trustees meetings and an annual board retreat, overseeing all logistics, including coordinating presentation materials, compiling meeting agendas, and managing attendee communications- Facilitate smooth meeting execution by collaborating with IT and Operations teams to ensure optimal technical support and troubleshooting- Record meeting minutes and attendance, capturing key discussions and action items for internal reference and follow-up- Work closely with the Office of General Counsel to gather required documents and votes, ensuring compliance with institutional protocols- Drive the development and delivery of presentation slides, ensuring alignment with strategic goals and organizational objectives- Process and manage expense reports and invoices for the Interim President/COO, Chief of Staff, and Senior Director of Finance, ensuring accuracy and timely submission- Manage the mail (checks and invoices) for the Senior Director of Finance, handling all correspondence with attention to detail and timeliness- Handle confidential information with the utmost discretion and in compliance with hospital privacy policies- Collaborated with administrators from other Spaulding locations to create a comprehensive onboarding binder for all new administrative hires, ensuring a consistent and efficient onboarding experience- Serve as a resource for newly launched systems, including Workday and UKG, providing support and training to staff as needed.

Johnson & Wales University

Bachelor’s Degree, Fashion Merchandising