Vi-Van Phan
Event Planner @Lundbeck
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WORK HISTORY
Event Planner @Lundbeck
Montreal, QC, CA
Lead the strategic planning and execution of high-level internal commercial meetings and events across Canada and internationally, ensuring alignment with business objectives, compliance standards, and stakeholder expectations. Oversaw all logistical components—including venue sourcing, travel coordination, production, and supplier management—while streamlining operations through centralized planning tools and digital platforms.Achieved significant cost reductions by reassessing vendor contracts and optimizing supplier relationships, resulting in a 15% budget savings in the first year and an additional 10% savings in the second year, despite a reduced overall budget. Developed a scalable infrastructure for efficient meeting planning, including standardized processes, templates, and a master planning file. Collaborated with senior leadership to ensure financial alignment and strategic resource allocation.Promoted a culture of collaboration and excellence by engaging cross-functional teams, supporting internal communications, and driving recognition initiatives. Contributed to continuous improvement through post-event reporting, feedback collection, and process innovation.Key Skills: Strategic Event Planning · Budget Optimization · Vendor Negotiation · Project Management · Stakeholder Engagement · Digital Tools Integration · Process Improvement · Internal Communications · Cross-functional Collaboration · Compliance Management
EDUCATION
Collège Bois-de Boulogne
DEC, Social Sciences, Global Profile with Mathematics
UQAM | Université du Québec à Montréal
Bachelor of Business Administration, Administration, Accounting, Public Service
Villa Ste-Marcelline
DES
SKILLS
ABOUT VI-VAN PHAN
As an Event Planner at Lundbeck with 3 years of experience, I specialize in the strategic planning and execution of high-level commercial meetings and events across Canada and internationally. My work is grounded in aligning event strategies with business goals while ensuring compliance and exceeding stakeholder expectations. Leveraging core competencies in event planning, vendor management, and logistical coordination, I have successfully implemented centralized planning tools to streamline operations and optimize resources. My mission is to foster meaningful connections through impactful events that deliver value to stakeholders and enhance organizational objectives. I am committed to creating efficient, scalable processes while driving cost savings and operational excellence. By reassessing vendor contracts and optimizing supplier relationships, I contributed to substantial budget savings, reflecting my focus on accountability and continuous improvement.
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