Vanessa J. Fry

Production Associate @JLL

Los Angeles, CA, US

Managed complex calendars, coordinated travel arrangements, and processed expense reports for eight Producers, ensuring seamless scheduling and logistics.• Drafted and formatted correspondence, including letters, memos, and reports.• Scheduled and organized internal and external meetings, conference calls, and property tours, maintaining efficient communication channels.• Collaborated with Producers and Analysts to prepare marketing materials for real estate transactions, including proposals, fee agreements, and offering memorandums.• Acted as project manager for deal teams, overseeing timelines and advancing deals through marketing stages within proprietary databases.• Coordinated with graphic designers and vendors to produce marketing collateral, arrange property photography, and manage vendor relations.• Maintained and updated internal web-based databases, tracking deal statuses, managing press releases, and distributing email blasts.• Organized and filed critical deal-related correspondence, ensuring easy retrieval and compliance with record-keeping standards.• Processed incoming vendor invoices promptly, maintaining accurate financial records and supporting timely payments.• Proactively supported high-priority projects, identified potential issues, and communicated effectively with team members to resolve challenges.• Adapted swiftly to new software platforms and internal processes, subsequently training team members to ensure seamless adoption and enhanced productivity.• Planned and executed client events by designing invitations, curating guest lists, distributing invites, and conducting follow-ups to ensure high attendance and engagement.