Vaibhav Nagraj Patil
Project Coordinator @Mecharm Group
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WORK HISTORY
Project Coordinator @Mecharm Group
Brampton, ON, CA
Coordinated and managed multiple restaurant and hospitality construction projects from initiation through closeout, ensuring adherence to scope, budget, and schedule.Delivered 25+ fast-track fit-out projects within 6 months, with individual project values ranging from $350K to $1M, consistently achieving on-time and within-budget completion.Prepared Bills of Materials (BOMs) and performed detailed quantity take-offs and cost estimates for architectural, structural, and MEP scopes to support accurate budgeting and procurement.Managed end-to-end procurement, including domestic and international sourcing, vendor comparisons, price investigations, and purchase order issuance through QuickBooks, achieving cost savings on critical materials and improving project margins.Led site coordination with project managers, superintendents, subcontractors, suppliers, and consultants to resolve issues, maintain workflow continuity, and ensure compliance with drawings and safety standards.Coordinated and monitored subcontractor productivity and sequencing, resolving site conflicts and improving labour efficiency by approximately 6% through optimized manpower allocation.Served as the primary point of contact for client communication, providing progress updates, managing scope clarifications and change requests, and supporting client satisfaction.Developed and tracked project schedules using Buildertrend, proactively identifying risks and mitigating delays on fast-paced construction timelines.Coordinated with municipal authorities, inspectors, and landlords to schedule inspections, approvals, and occupancy clearances in compliance with local bylaws and building codes.Prepared and maintained RFIs, RFQs, BOQs, change orders, daily site reports, and closeout documentation, including deficiencies, as-builts, warranties, and handover packages.
EDUCATION
Veermata Jijabai Technological Institute (VJTI)
Diploma of Education, Civil Engineering
Alison
Project Management in Practice - Planning, Scheduling and Rescheduling and Resource Management , Project Management
University of Mumbai
Bachelor's degree, Civil Engineering
Alison
Diploma - Project Management in Practice
Northeastern University
Master of Science - MS, Project Management (Construction Management)
ABOUT VAIBHAV NAGRAJ PATIL
My journey into construction and project coordination began with a fascination for turning blueprints into real-world structures. Growing up, I always admired the intricate balance between design, planning, and execution. Fast forward to today, with over two years of experience in project management and site supervision, I’ve been fortunate to see those skills come to life in the field.At Universal Enterprises, I played a pivotal role in delivering projects that balanced efficiency, safety, and quality. From the trenches of the construction site to behind-the-scenes planning sessions, every step taught me something valuable about creating solutions that work. I’ve coordinated 15+ projects, crafting schedules, tracking progress, and ensuring every deadline was met with precision. But the work doesn’t stop there—my expertise spans a diverse range of tasks, from conducting risk analyses to fostering collaboration among teams.Here are some highlights from my career:Prepared quantity takeoffs and BOQs for 25+ tenders, improving bid success rates by 18%.Directed safety training for 25+ workers, reducing on-site incidents by 30% through hands-on measures.Supervised demolition of 15+ structures, including a 120ft overhead tank, with a 30% reduction in timelines.Reviewed 50+ shop drawings and project scopes, ensuring 100% compliance with technical standards.Monitored 10+ excavations, lowering environmental impact by 20% and ensuring timely site handovers.I’ve always believed that precision and adaptability go hand in hand. Whether it’s managing 200+ cast-in-place piles with a 98% quality compliance rate or implementing soil stabilization techniques across 6+ sites to boost structural integrity by 25%, my work thrives on a blend of innovation and diligence.Currently, I’m pursuing a Master of Science in Project Management with a focus on Construction Management at Northeastern University. This academic endeavor is enhancing my expertise in cost estimation, workforce planning, and modern safety protocols. My certifications, including CAPM and advanced training in construction safety, solidify my commitment to professional growth.Beyond the numbers and milestones, what I value most is collaboration—bringing teams together to achieve the extraordinary. I’ve worked closely with engineers, subcontractors, and stakeholders to ensure seamless operations and exceed expectations.If you’re looking for someone who sees every project as a unique puzzle to solve, let’s connect. I’m excited to continue building projects—and relationships—that stand the test of time.
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