Tracy Gibbs

Experience

1. Executive Assistant

   Meta

   Nov 2020 — Present

   Notable areas of impact that span beyond the core EA scope have included:> Successfully executed a 600+ person summit offsite in just 8 weeks, delivering high-quality production.> Coordinated logistics for 10+ demos bi-annually, supporting Research Scientists\' core work.> Managed multiple calendars with autonomy, ensuring seamless rhythm of business execution.> Supported high-level demo reviews for MZ/Boz, handling back-end logistics coordination.> Proactively identified and addressed gaps beyond core scope to support team needs and org efficiencies.> Led various projects as QB/PM, technical office hours, All Hands/Q&A events, and XFN collaborations.> Spearheaded comms initiatives, workshops, and community-building efforts.Core scope overview:•Spearhead operational efficiency as a solo on-site admin for VP of Research Science and Director of Research Development, inclusive of managing on-site operations for 300+, and supporting 900+ employees across 6+ global locations.•Optimize complex schedules, align with strategic priorities, and seamlessly manage multiple calendars and planning needs for high-volume and intricate schedules.•Ensure seamless travel and expense management working autonomously to ensure timely and efficient coordination with 100% success rate.•Proactively drive projects, address gaps, and support team needs beyond core scope, including EA QB roles, XFN collaborations, and org-wide initiatives.•Execute high-impact events, such as summits, workshops, and meetings, with flawless precision.•Lead demo/IP shipment coordination, delivering technical demos at conferences and c-suite executive meetings with 100% success rate.•Mentor and management of team admins.•Provide programming, coverage support, and onboarding across VP’s org as well as the larger community.•Utilize AI platforms and trainings to streamline processes and elevate workflows.•Champion community and initiatives, fostering culture and driving employee engagement.

Education

• Indiana University of Pennsylvania

  B.S., Exercise Science

  2004 — 2009

• Penn State World Campus

  Master of Public Administration - MPA, Public Administration

  2017 — 2019

Skills

• Athletic Training
• Customer Service
• Time Management
• Physical Therapy
• Sports
• Research
• Leadership
• Public Speaking
• Budgets
• Fitness
• Athletics
• Program Management
• Event Planning
• Healthcare
• Fundraising
• Rehabilitation
• Social Media