Tonia Phillips

About Tonia Phillips

Skilled and dedicated Executive Assistant with more than 25 years’ of experience in coordinating, planning and supporting operational and administrative functions- Expertise in supporting C-Suite executives and global relationships/management- Vast experience with domestic, international travel, charter aviation services, securing business visas, and administering expense reports in the Concur system- Strong ability to maintain a high degree of confidentiality in dealing with a variety of sensitive information- Self-motivated, willing to help others; available after hours and weekends as needed.

Experience

1. Executive Assistant

   Trimas Corporation

   Jan 2022 — Present · Bloomfield Hills, MI, US

   Responsible for supporting the daily administrative functions of the CEO and C-Suite. Highly capable of interacting successfully with all levels of staff, while maintaining a high degree of professionalism and confidentiality.• Manage the calendars and appointments, and screen, prioritize, and direct calls.• Provide administrative support to the supported executives (CFO, CIO, CHRO, GC, VP-IR).• Assist with Board of Directors matters, including BoardVantage, meetings and travel. Acts as the liaison between TriMas and Board of Directors. Onsite coordinator for Board Meetings at offsite locations.• Coordinate and complete travel preparation and accommodations; compile itineraries for trips and meetings; collect all pertinent data for expense reports via Concur.• Handle routine correspondence and inquiry during management absences. • Ensure incoming and outgoing mail and FEDEX packages are sent to correct personnel. • Prepare and update spreadsheets and presentations as requested.• Supports the RFA approval process.• Provide administrative support with the TriMas Foundation.• Coordinate any Finance, IT or Corporate HR summits, Town Hall and monthly team meetings.• Manage inventory, maintain stock of general office supplies for the office, copy rooms, overflow supply room, kitchen areas and restrooms.• Coordinate company-purchased appliances / equipment repairs, as needed (refrigerator, ice machine, leased coffee equipment, Pitney Bowes meter, etc.• Maintain relationship with building management.• Ensure the kitchen areas remain clean, restock beverages and snacks, and light clean up after meetings / staff lunches. • Coordinate / distribute meeting meals, as needed.• Additional duties as assigned.

Education

• Schoolcraft College

  Associate of Science (A.S.)

Skills

• Skilled Multi-Tasker
• Spreadsheets
• Human Resources
• Orgplus
• Charity Events
• Flow Charts
• Constant Contact
• Strategic Communications
• Microsoft Products
• Management
• Twitter
• Microsoft Office
• Sales
• High Level of Confidentiality
• Automotive
• Manufacturing
• Microsoft Excel
• Powerpoint
• 5s
• Training
• 6s
• Boardvantage
• Social Media
• Root Cause Analysis
• Ibm Iseries
• Marketing
• Accounting
• Microsoft Office Sharepoint Server
• Salesforce
• Continuous Improvement
• Customer Service
• Visio
• Travel Arrangements
• Adobe Acrobat
• Product Development
• Analysis
• Budgets