Sylvia Donna

Experience

1. Trademark Paralegal Legal Assistant Florida Notary

   Lott & Fischer

   Feb 2014 — Present · Coral Gables, FL, US

   Prepare and file trademark documents from application through post-registration, including drafting goods/services descriptions and compiling specimens, via USPTO (TEAS, TESS), WIPO (Madrid Protocol), EUIPO, and FLTM.• Review and analyze notices from USPTO, EUIPO, WIPO, and FLTM; monitor foreign counsel correspondence and inform attorneys of developments and deadlines.• Docket and track trademark prosecution and enforcement deadlines using trademark management software.• Draft and send status reports, follow-ups, and requests to clients and foreign counsel; provide updates and obtain instructions.• Calculate cost estimates for filings, including attorney and government fees.• Generate docketing reports and lead monthly meetings to discuss deadlines and allocate tasks.• Manage trademark portfolios; prepare audits, reports, and charts outlining registration status.• Communicate globally with clients and counsel on conflict checks, filing requirements, usage, publication/opposition periods, renewals, and cancellation risks; collaborate on strategy.• Maintain current records of foreign counsel, jurisdictional rules, and fee schedules.• Draft and file assignment agreements, ownership changes, and assist with Office Action responses.• Research the TMEP and other legal resources to confirm procedural compliance.• Conduct preliminary clearance searches and coordinate comprehensive search requests.• Handle intake of trademark/copyright matters and respond to initial client inquiries.• Maintain accurate daily timekeeping for billing.• Compile evidence for U.S. and foreign trademark opposition proceedings.• Train new staff on trademark procedures and internal workflows.• Led a department-wide transition from paper to digital filing, improving workflow and organization; created process guides, templates, and training materials.

Skills

• Corporate Law
• Trademarks
• Westlaw
• Litigation
• Pleadings
• Patent Litigation
• Paralegals
• Trials
• Courts
• Litigation Support