Svetlana Povarga

Office Coordinator & Administrative Assistant @Minneapolis Heart Institute Foundation

Minneapolis, MN, US

Support executives and research team: Coordinate schedules, calendars, and meetings, including room reservations. Create communications, documents, and presentation materials. Plan for research staff celebrations, holidays, and recognition events. Manage catering for meetings and events. Ensure that Audio/Visual equipment is functional and ready for meetings. Provide back up to other assistants.Improve and oversee monitoring (audit) processes: Create a professional environment providing the tools monitors (auditors) need to be productive. Obtain physician signatures on critical documents.Invoice and expense management: Process expense reports in collaboration with research staff for accurate and complete reporting. Work closely with Finance to reconcile and troubleshoot all invoices for payment. Coordinate and execute travel processes, arrangements, and logistics. Prepare spreadsheets to produce high quality reports and other documents. Office management: Submit requests for technology and facility related issues. Assess and manage inventory of office and medical supplies. Ensure that office equipment is operational. Facilitate and manage all functions to ensure a productive environment for research staff to be successful. Update the display screens with needed communications. Responsible for distribution of office mail and coordinating shipping logistics. Quality control, auditing, and recording of temperatures in medically important fridges and freezers. Created breakroom clean-up process and maintain the monthly schedule. Expert ability to manipulate and utilize research team SharePoint database. Responsible for on-boarding and off-boarding employees: Create IT tickets utilizing Service Now. Prepare employee cube with all needed supplies and equipment. Create and manage group calendars and distribution lists. Schedule training and mange new hire agenda. Maintain org charts. Improve and document processes and procedures. Ensure smooth transition for new hires.

Hennepin County Technical College

Associate’s Degree

St. Louis Park Sr. High School

High School Diploma