Susie R.

About Susie R.

With more than 15 years of experience, I bring a powerful blend of organization, proactive problem‑solving, meticulous attention to detail, strategic insight, and a strategic operations partner within the C-Suite. I excel at managing complex, multi‑time‑zone calendars, coordinating seamless domestic and international travel, ensuring executive operations remain efficient and aligned with priorities.Known for my composed demeanor and unwavering integrity, I handle highly sensitive, confidential information with the utmost discretion. My critical thinking and effective communication skills shine in fast-paced environments, allowing me to juggle a myriad of projects and tasks with finesse. I excel in building positive relationships with both internal teams and external partners, fostering a collaborative spirit at all levels.Senior Executive Assistant | Proactive PartnerEmail: s••••••••@yahoo.com Friendly professional adept at building effective relationships with internal/external stakeholders. Unwavering commitment to accurately managing expenses and preparing complex reports to support critical meetings with VIPs, including the Board of Directors.Key Accomplishments Throughout Career:• Expertly managed complex calendars and travel arrangements for CEOs, COOs, CFOs, and VPs.• Orchestrated and managed meetings and events of various sizes onsite and offsite, including out-of-state.• Coordinated travel and created a one-day interview schedule for 24 non-local candidates and 6 interviewers.• Led staff recognition program and managed staff meetings while liaising with colleagues to improve the overall office culture and staff engagement.• Took the initiative to learn and become certified in a webinar platform, and then began assisting another department with creating and hosting webinars.• Collaborated with several managers, then designed and implemented a new onboarding process for all new hires.• Helped a VP gain visibility to his global team by initiating quarterly global Town Hall Meetings.• Overcame cultural barriers by developing relationships with internal and external stakeholders. Skills: Calendar Orchestrating • Travel Management • Report Preparation • Event Coordination & Management • Expense Management • Cost Cutting •Project Management • Strategic Interpersonal & Written Communication • Vendor Coordination • Office Administration • Meeting Planning • Budgeting IT Skills: MS Office • Concur • MS Teams • On24 • MS Publisher • Zoom • MS SharePoint • Salesforce • Google Suite • DocuSign

Experience

1. Project Coordinator Iv

   Medtronic

   Nov 2024 — Present · CO, US

   Manage busy calendar for VP U.S. Sales and Senior Director of Global Marketing* Cull information from Performance Report to create current picture of sales rep performance * Trusted to present performance data to Operating Unit leadership* Anticipate needs for weekly meetings and quarterly All Hands Calls* Ensure timely and accurate expense reporting for the VP of U.S. Sales and Senior Director of Global Marketing* Develop and use tracking mechanism for sales reps coming and going* Launch anonymous survey to collect questions from sales reps prior to each quarterly all hands calls* Utilize AI to enhance presentations * Accurately track reps birthdays, milestone work anniversaries and report during quarterly all hands calls* Analyzed calendar to save VP 15% of time each month

Education

• Concordia College

  Business Administration and Management, General

• Colorado State University

  Business Administration