Stephanie Magnuson

About Stephanie Magnuson

Experienced Office Administrator with a strong background supporting cross-functional…

Experience

1. Office Administrator

   SBS Creatix

   Jun 2019 — Present

   Provide high-level administrative support to the Office Manager, Controller, CFO, and HR Manager, contributing to the seamless coordination of back-office operations-Develop and maintain comprehensive instructional guides for remote hiring processes, ensuring materials remain current and effective-Lead onboarding timekeeping presentations using custom PowerPoint decks to promote process understanding and timely compliance-Administer employee data and processes using Paylocity and Employee Navigator, supporting HR functions such as time tracking, benefits enrollment, and employee record management-Maintain accurate and up-to-date employee contact lists to support internal communication and operational continuity-Manage weekly timekeeping submissions, ensuring precise recording of employee hours through Paylocity and Excel for payroll accuracy-Prepare, format, and maintain company documents using Microsoft Word to ensure professional, consistent presentation-Design internal newsletters and communications using Canva to keep employees informed and engaged-Collaborate on a dynamic, living documentation system to streamline and standardize internal processes-Assist employees with benefit-related inquiries by thoroughly understanding health insurance applications and procedures-Utilize Microsoft Access to track employee data and verify employment history as needed-Support billing accuracy by working closely with the Controller on invoicing and reconciliation processes-Facilitate employee benefits management, including new enrollments, terminations, and COBRA administration.