Stephanie Bennett

Experience

1. Accounts Payable Specialist

   William Peace University

   Mar 2019 — Present

   The Accounts Payable Specialist is responsible for managing the full payment cycle for the University including matching documents, gathering approvals, inputting invoices, and processing checks. Essential duties and responsibilities- Post invoices, check requests, and reimbursements into the software system; Generate accounts payable checks weekly- Match invoices to receiving documents/purchase orders and follow up with personnel as needed- Disburse invoices internally for review/approval and manage their return. Research vendor statements, phone calls, and discrepancies- Encourage the use of electronic document processing, including educating employees on electronic options available and encouraging vendors to bill electronically. File and manage documents in the University’s document management software- Analyze disbursement requests against current policies and communicate directly with administrators and employees- Manage the credit card reconciliation process ensuring proper documentation, support, and approval are provided for each charge according to policy. Advise and train credit card users regarding policy and processing- Calculate and generate semi-annual North Carolina sales tax refund claim- Make policy recommendations to supervisor. Consider and propose alternative processes for efficiency and effectiveness- Reconcile data annually for 1099 vendors and coordinate with the third party company for processing- Respond to follow up questions from contractors- Stay current on laws related to accounts payable and sales tax- Prepare reports and pull documentation for the annual financial statement audit and other times as requested- Assist Facilities, Office Services, Purchasing and Accounts Receivable as needed in a back-up role.