Sona Apbasova
Travel Assistant @UN Climate Change
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WORK HISTORY
Travel Assistant @UN Climate Change
Bonn, DE
Advice divisions and staff on cost-effective itineraries rates / schedules and assist in processing cost-sharing arrangements with other divisions and organizations.• Liaise with the travel agent and airlines to determine and negotiate most cost-effective airfares.• Calculate and adjust DSA entitlements and prepare DSA rosters for approval based on UN rules.• Disburse DSA to participants and experts, assist with travel related requests.• Correspond with participants, experts, and staff members to confirm travel itineraries using the Amadeus Travel Reservation System.• Create and maintain accurate participant profiles, Index numbers, bank registration.• Act as a liaison between participants and and UN System service providers.• Verify, create and process Travel Authorization, Travel Advance, Shipment Request and Expense Report documents in accordance with the relevant administrative rules and regulations, for certification and approval by the authorized officers.• Approve Travel Authorization, Shipment Request and Expense Report documents within delegated authority created and certified by other authorized officers.• Arrange timely issuance and renewal of UNLPs by the relevant UN offices.• Coordinate provision of transit and short-term visas for staff and prepare Notes Verbales for Consulates/Embassies.• Review and submit travel claims in ERP system.• Maintain data information records on all travel parameters and prepare reports on travel related activities and outputs. • Compile and finalize the GHG emissions statistical report component pertaining to secretariat travel.• Represent PTGS Unit at sessions and meetings. Accomplishments:• Successfully coordinated travel and DSA arrangements for diplomats and prominent officials for the High Level Meeting in Panama.• Assisted coordination of travel arrangements of approx. 120 participants for the SB62 sessions.• Contributed to solidifying workflow structure improvements.
EDUCATION
Speak-and-Write Marburg
Summer Term study abroad program, Germanic Languages, Literatures, and Linguistics
Catholic University of Eichstätt-Ingolstadt
Masters , Internationale Beziehungen (International Relations)
Berea College
Bachelor of Arts (BA), History, Asian Studies and German language
Squalicum High School
Future Leaders Exchange (FLEX) Program, High School/Secondary Diplomas and Certificates
Carl Duisberg Centren Berlin
Certificate of C 1.2 level in German language, Intensive German language courses
SKILLS
ABOUT SONA APBASOVA
I am enthusiastic professional with proven background in operations, travel management and administration in the UN System, and research and academic instruction at international academic institutions. I strive to contribute to creative ideas that facilitate structured procedures in operations, travel and administration, as well as professional training and development. I value collaborative, dynamic and transparent work environments, where achieving common goals of my team and the organization’s mission is priority. My research interests are in energy and environmental security, migration and border management, water management, equal gender and youth representation in Central Asia.
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