Somen Chandra

About Somen Chandra

Resourceful multitasking Executive Support/Office Support and Administrative…

Experience

1. Executive Assistant and Administration Manager

   Jk Lakshmi Cement Ltd

   Jun 2016 — Present · Raipur, IN

   Reporting Authority : Head MarketingAssisting the Management Executive & other Senior Executive\'s in their day to day activities and provide assistance services in Secretarial, Administrative and Facility Services Activities. Serves as an effective gate keeper for Executives office and Welcoming & Greetings to Guests / Visitor’s. Extensive Calendar/Diary Management of executive to utilize the executives time effectively. Coordinating / Organizing / Prioritizing and Scheduling of Appointments & Meetings for HOM to maintain the Executive\'s busy and complex schedule effectively. Act as a professional point of contact at all times for all Internal / External contacts and facilitates administrative support services. Taking dictations in Shorthand and prepares Letter\'s, e-Mails, Notes, Agendas, MOM etc. Preparation of Travel Itinerary & Travel Expenses (i.e. Ticket Bookings Domestic / International, Hotel / Guest House Reservations, Transportation Arrangements, FOREX, Passport / VISA Co-ordination etc.).Preparation of MIS Reports, Power Point Presentations etc. Preparation of Contracts/Agreements and timely renewal of sameInteracts and communicating effectively with various levels of Administrators, Client’s, Stakeholders, Sr. Managements and Departmental Heads etc.Follow-ups with other Executive\'s / Dept. Heads / Sr. Officials for Internal / External Meetings and Conference, also collect information / data as requested.Filing, Book-keeping and record\'s keeping of all correspondences. Ad-hoc activities as assigned by the executives.Executives Perks and other entitlement benefits preparation and management of Club Memberships.Management and Maintenance of Guest House / Canteen Facility Services.Management and Maintenance of Vendor\'s, Suppliers and Service Provider\'s, also verify their Invoices and certified for payments.Management and Maintenance of Office Equipment\'s / Furniture & Fixture etc. and ensure their serviceability.

Education

• JAMSHEDPUR CO-OPERATIVE COLLEGE

  Bihar Intermediate Education Council, Patna, Junior High/Intermediate/Middle School Education and Teaching

  1993 — 1995

• XLRI Jamshedpur

  MBA in Executive Development Program , Strategic Performance Management

  2016 — 2016

• JAMSHEDPUR CO-OPERATIVE COLLEGE

  Bachelor’s Degree, Ranchi University, Mathematics and Statistics (Hons.)

  1995 — 1999

• Kadma Boy's High School, Jamshedpur

  Bihar Secondary School Examination Board, Patna, High School/Secondary Certificate Programs

  1991

Skills

• Assisting Colleagues
• General Office Work
• Problem Solving
• Legal Document Preparation
• Microsoft Outlook
• Confidentiality
• Procurement
• Office Administration
• Team Management
• Formatting Documents
• Ms Office - Word, Excel, Power Point, Ms Project, Outlook, Lotus Notes
• Jde One World
• Proposal Preparation
• Preparation of Mis Reports
• Travel Expenses Preparation
• Secretarial Work
• Microsoft Word
• Phone Screening
• Organizing Meetings
• Vendor Invoice Forwarding & Processing Through System
• Passport & Visa Applications
• Engineering
• Petty Cash
• Lotus Notes
• Project Coordination
• Typing
• Filing
• Time Management
• Invoice Processing,
• Executive Reporting
• Records Management
• Human Resources
• Bookkeeping
• Project Planning
• Powerpoint
• Microsoft Excel
• Quality, Health, Safety, and Environment (Qhse)
• Ppt Preparation
• Shorthand
• Travel Arrangements