Sofia Hernandez Tapia

Event Specialist @XPRIZE

Brand Alignment & Strategy: Collaborate across departments to curate events enhancing XPRIZE Foundation\'s brand recognition. Execute strategies ensuring alignment with target audiences and brand direction. Experiential Event Planning: Manage a diverse event portfolio, from intimate sessions to summits, both virtual and in-person, exhibiting proficiency in scaling event experiences. Cross-Functional Collaboration: Liaison by bridging communication between stakeholders, internal teams, and external vendors, ensuring alignment with strategic objectives. Internal Comms & Staff Engagement: Execute pivotal internal events, including quarterly All Hands meetings and festive celebrations. Manage end-to-end comms, ensuring active staff participation and engagement. Travel & Logistics: Manage complex travel arrangements using platforms like AmTrav + Concur, coordinate travel for 50+ personnel simultaneously. Demonstrate expertise in venue research, selection, and logistics coordination. Donor + Benefactor Events: Play a pivotal role in organizing XPRIZE\'s signature events \"Adventure Trip\"+\"Visioneering\"+\"Science Conclave\" for donors and benefactors. Successfully manage international vendor relations and DMCs. Logistics & Vendor Management:Manage critical event components from venue selection, contract negotiations, to budget tracking. Global Perspective & Adaptability: Showcase agility in a fast-paced environment with overlapping events, highlighting adaptability and commitment to deadlines. Communication & Relationship Building: Foster relationships with external vendors and stakeholders, underscoring effective communication and transparency. Digital Savviness: Demonstrate adaptability in event technology, virtual landscapes, and digital tools. Technology & Certification in Event Management: Expertise in CVENT to drive digital event transformation. Achieved Event Management, Event Management Advanced, and Attendee Hub certifications in CVENT.