Shoko Itabashi

Workplace and People Coordinator @Secret Escapes

Berlin, DE

Employee Experience - supporting employee retention by resolving issues promptly and fostering a positive workplace culture- Occupational Health & Safety – ensuring workplace compliance with health & safety regulations by implementing safety measures and conducting risk assessments- Onboarding & Offboarding - managing full employee lifecycle, including new hires´ orientation sessions and onboarding, issuing and collecting office equipment, managing offboarding processes to ensure a smooth exit from the company- Vendor & Budget Management - manage vendor relationships and office-related budgets; coordinating the bookings and orders/delivery administration- Event Management - organising our local team events and foster a great company culture through various initiatives, supporting CEO and Senior Leadership on high profile meetings in Berlin - set up, meeting rooms, orders- Community Management - overseeing internal communication for the German team (via Happeo and Google Chatter), handling employee queries via office phone and inbox (Hiver)- HR Project Support - assist People Partners and the People Service Team on various projects of the People Department, including employee benefit research, wellbeing and culture initiatives for the German entity- HRIS & Data Management - maintain accurate employee records in HiBob, generate and analyse personnel reports to support strategic decision-making- Contracts & Docs Management - prepare employment contracts, addendums, references, and other HR related documents, manage wet ink signatures and physical personal files for Berlin colleagues, including employment contracts, pensions and health insurance- Process optimisation - identify and improve processes to optimise People Team workflows and increase efficiency of day-to-day operations- Payroll - supported some payroll administrative tasks and managed employee records in the payroll software (DATEV Arbeitgeber Unternehmen) in coordination with People Service Team

PI Art Center

Art/Art Studies, General

Sugino Fashion College

Bachelor's degree, Fashion/Apparel Design

Ironhack

UX / UI Design 9 weeks Bootcamp