Sherri Mink

Coordinator of Research Support @Alabama Transportation Institute

Tuscaloosa, AL, US

Assists the department head or director in the day-to-day operations.• Act as the main liaison to other offices within the University and external contacts• Help manage director’s calendar and managing multiple or complex calendars for meetings, travel, and personal commitments• Make travel arrangements for director (domestic and international), for in-office professionals and special visitors and students via Concur• Gather and prepare supporting documents and receipts for personnel and student travel reimbursement• Arrange and prepare events, conference meetings, and agendas• Coordinate the supportive services of the department• Responsible for hiring student personnel and supervise other support staff• Ability to maintain strict standard of confidentiality• Negotiating with suppliers and vendors to gather quotes, order supplies, maintain and distribute office inventory via BuyBama and Concur• Keep track of budgets for contracts, equipment, and supplies• Prepare financial statements, invoices, letters, statements, purchase requisitions, miscellaneous disbursement vouchers, and departmental transfer authorizations via BuyBama and Concur• Gather supporting documentation to reconcile multiple P-Cards via Concur• Keep abreast of travel, reimbursement, and P-Card policy changes and make sure others in dept. are aware.• Monitor the facility to ensure that it remains safe and well-maintained• Train others on UA Travel, Reimbursement, and P-Card uses and policies• Train others on the proper usage of ATI equipment• Oversee renovation projects to improve efficiency • Manage office facility space• Oversee the maintenance of office machinery & equipment• Oversee the maintenance and whereabouts of the GEM cart/People Mover • Assist with E-Site• Perform general office and secretarial duties• Set up and maintain files• Sitting in on meetings to take minutes