Shanna Kirby

Executive Assistant to the CEO and Office Manager @The Facilities Group

Tampa, FL, US

Create and manage company events by booking meeting and lodging facilities and caterers, scheduling team building activities, coordinating ground transportation, creating agendas, name tags and tent cards, requesting signage and swag items, issuing information packages, and controlling event budgets. Spearhead communication with event sponsors and tracking of sponsorship funds. Take notes and ensure timeline adhered to during Nine to twelve events per year, ranging in size up to one hundred attendees- Heavy calendar management. Regularly review calendar and anticipate needs for upcoming travel, meetings, and events, as well as track passport and other identification expiration deadlines, lease and contract termination dates, etc- Track team member birthday and work anniversary dates, to send celebratory emails looping in supervisors and upper management- Process monthly expense reports by pulling credit card statements, gathering receipts, and utilizing Zoho software to categorize monthly expense reports for CEO and other C-level executives- Manage daily activities for corporate office to include checking and distributing mail, filing, ordering and stocking supplies, placing catering orders, meal set up, and clean up after meals. Order associate recognition items and coordinate travel arrangements for interviewees and corporate business guests

Brookhaven Community College

Associate of Arts and Sciences (AAS), Business/Office Automation/Technology/Data Entry

Florida State College at Jacksonville

Bachelor's degree, Applied Science in Supervision and Management