Melissa Hernandez

About Melissa Hernandez

My expertise ensures seamless business operations by comprehensively managing financial aspects from Accounts Payable and Receivable to project insurance and prequalification. I am proficient in utilizing business credit reporting and managing credit lines for strategic financial analysis, and possess a strong command of certified payroll and AIA billing. My capabilities are further enhanced by in-depth project accounting knowledge, supported by certifications in bookkeeping, operations management, project management, payroll & HR.\"

Experience

1. Assistant to the President

   Sergis Images Inc

   Jan 2025 — Present · US

   Serve as the primary liaison between clients and internal team members, ensuring clear and efficient communication. Oversee daily office operations to maintain a productive and efficient environment. Maintain confidentiality when handling sensitive information and conversations.Manage accounts receivable processes, ensuring client billings are completed promptly and efficiently. Process monthly client AIA G702/G703 Pay Applications using Procore, ensuring accuracy and compliance. Handle accounts payable responsibilities, including managing subcontractor invoices, resolving discrepancies, obtaining necessary approvals, and maintaining compliance documentation (e.g, lien waivers, supplier waivers). Process payables with a thorough understanding of sales and use tax requirements.Proactively manage project closeout activities to ensure seamless execution. Oversee corporate card reconciliations related to travel and expenses, identifying and addressing inefficiencies to improve processes. Collaborate with accounting to ensure supplier invoices are submitted and paid in accordance with contract terms. Review subcontracts, purchase orders, and change orders for accuracy and compliance.Assist Project Managers in successfully executing projects financially.Coordinate workforce needs for service call requests by collaborating with jobsite Supervisors, Superintendents, Project Managers, and Project Executives. Maintain employee location logs and communicate personnel time-off approvals to company leadership as needed. Apply comprehensive knowledge of contract documents, including subcontracts, plans, specifications, and applicable codes, to support project execution.Maintain client and customer accounts, including detailed records of interactions such as inquiries, quotes, orders, concerns, and comments.Responsible for maintaining and reconciling inventory accounting records, including Cost of Goods Sold (COGS), operating expenses, and associated liabilities.

Education

• Penn Foster

  Bachelor of Science - BS

  2025