Selena Grehan

Operations Associate @Jefferies

London, GB

Provide high level extensive EA support to Head of International Operations in all aspects of day-to-day responsibilities, as directed including diary management, meeting schedules, travel/accommodation & expenses. Support the COO function, including reviewing/updating allocations model, maintaining International Operations organisation charts, headcount files & holiday tracker. Monitoring/control of consultant & temporary contractor renewals/extensions, obtaining internal approval & producing the service of work contracts to a third party, liaising with line managers & HR. Managing/maintaining the departmental floor plan & coordinating desk allocations on a regular basis with Facilities.Preparing London Operations Management meeting agendas, taking notes & following up on actions.Additional tasks, to organise all travel & accommodation arrangements for London Operations management & teams. Organising recurring lunch meetings with SVP, VP, AVP & Associate level team members with the Head of International Operations & organising any departmental social events. Establish and maintain strong cross-departmental relationships with HR, IT, Facilities & other EAs within the company. Projects / key initiatives:Managed building move for Operations department; liaising closely with the Facilities department, meeting strict deadlines, desk analysis (including physical space, ergonomic requirements, IT and storage requirements), ensuring teams impacted were communicated to regularly.Managed the reduction of files onsite ahead of building move, working closely with the Project Team to establish storage requirements post building move.