Sapphire W.

About Sapphire W.

Veteran with over 9 years of professional experience, I bring a strong background in administrative support, project coordination, and workflow management to my role as an Admin Assistant in Construction Project Management at PCSI. I am dedicated to ensuring seamless operations, facilitating effective communication between teams, and delivering results that align with organizational goals. My mission is to contribute to the success of projects by leveraging my skills in managing detailed scope of work, tracking project documentation, and fostering collaboration. At PCSI, I provide direct support to senior leadership, enabling efficient project execution by tracking RFIs, maintaining visibility on outstanding items, and preparing detailed SOWs, including drawings and equipment layouts. I also coordinate meetings, schedules, and communication between stakeholders while ensuring timely delivery of professional correspondence and documentation. My focus on precision and organization allows my team to maintain project momentum and achieve operational excellence.

Experience

1. Admin Assistant Construction Project Management

   PCSI - Professional Contract Services, Inc

   Dec 2024 — Present

   Provide direct administrative support to senior leadership, ensuring efficient day-to-day operations and workflow management.Track RFI status and project documentation to support project teams, maintain visibility on outstanding items, and help keep projects moving according to schedule.Provide detailed scope of work (SOW) to include drawings and laydown equipment.Coordinate meetings, schedules, and calendars; manage updates, logistics, and communication between internal teams and external stakeholders.Prepare, edit, and distribute professional correspondence, reports, meeting minutes, and official documentation.Oversee the performance of supervisors during their renovation and alternation of variouscommand spaces and production shops to include: plumbing, flooring, electrical, carpentry andventilation.Coordinates with NAVFAC’s Facility Operations Specialist and provides support to the FacilitiesEngineering and Acquisition Division (FEAD).Prepares and executes annual fiscal year facilities plan.Prepared and presented quarterly briefs relating to facilities to the Executive Staff.Develops and updates spreadsheets and databases to track, analyze and report statuses of pastand upcoming projects.Coordinate work requests and project orders for correction of discrepancies with the host andregional tenants.Maintain current host-tenant agreements and coordinates property utilization with Regional PWO(Public Work Officers) and between local commands and SWRMC facilities.Executes the FPWG meeting agenda, provides meeting notes to scribe and finalizes the meetingminutes.Responsible for the planning, scheduling, cost performance, schedule adherence, emergencyresponse, administration, and management of all Facilities’ projects within SWRMC.Participates and conducts, intermediate, immediate, long-range and emergency planning, pre-construction meetings, and site visits for upcoming Facilities projects.

Education

• National University

  Bachelor of Science - BS, Cyber/Computer Forensics and Counterterrorism