Sandra Keely

Office Manager and HR Assistant @Valerio Dewalt Train

San Francisco, CA, US

OFFICE MANAGEMENT:• Oversee an architectural firm’s San Francisco office, ensuring it runs effectively, efficiently for all stakeholders. Managed the office’s relocations and the Palo Alto office’s closure.• Manage food and beverage program and budget.• Manage building access.• Maintain daily cleanliness and manage a nightly custodial service. Coordinate with building management and vendors for maintenance and repairs. Manage our office’s private security vendor and coordinate with the building’s vendor.• Maintain office procedures and manage employees’ requests. Set up IT equipment, manage equipment assets, and help troubleshoot IT issues.• Welcome guests and ensure their needs are met. ADMINISTRATIVE & OPERATIONAL SUPPORT:• Manage inventory for office supplies. Source furniture, electronics, and other equipment. • Schedule meetings, arrange travel, process expense reports, and onboard new employees.• Manage planning, vendors, and budgets for events, from birthdays, client holiday parties, team summer outings and holiday parties. Member of the Culture and Volunteer committees, organizing cultural celebrations, team building, and volunteering. Support DEI initiatives across three offices.• Hire and manage contracts with photographers for marketing materials.COMPLIANCE & HUMAN RESOURCES SUPPORT:• Assist with employee recruitment, policies, and compliance. Led the development, implementation of the Workplace Violence Prevention Plan. • Chair the Health and Wellness Committee; plan initiatives for employee self-care, team connection, and healthy lifestyles. Plan and support DEI events. Served on a COVID task force.VENDOR OVERSIGHT:• Manage vendors, contracts, and budgets for catering, equipment rental, office maintenance services, security, and photoshoots.• Liaise with architectural vendors, including managing “lunch and learns” in house. Manage a library of vendor material samples and catalogs.

Arizona State University

Bachelor of Fine Arts - BFA, Museum Studies

University of St. Thomas

Mini-MBA, Nonprofit Management