Sadie Hylands

Office Manager @Zopa Bank

Liaising with maintenance, building managers and cleaners to ensure service is at a high quality and issues are resolved quickly- Liaising with IT for all IT issues in the office to ensure everything is working as it should- Onboarding new suppliers and ensuring all existing contracts are up to date, as well as raising PO’s and reviewing all invoices- Managing the office coordinator, delegating tasks, and working collaboratively as a team- Scheduling and completing one to ones and annual performance reviews for the office coordinator- Coordinating with HR to onboard new joiners, and ensure their access passes have been created and welcome gift bags made- Ensuring we are H&S compliant by keeping records up to date, carrying out risk assessments and ensuring all first aiders and fire marshals have valid training- Opening new office spaces as the business grows- Project managing space planning such as floor plans, desk moves and reconfiguring areas to keep up with employees needs to work efficiently- Project managing all office moves, refurbishment works and new fit outs- Collaborating with Brand and Comms to create social activities and little surprises to encourage a happy work culture- Organising large events such as the Summer and Christmas Parties alongside smaller get to togethers and charity events- Daily stock checks for supplies including catering, beverages and stationery, and ordering where required- Organising Travel between our London and Barcelona offices and all UK travel- Ensuring all meeting rooms, reception and recreational spaces are well stocked and presentable- Working alongside building security to ensure all evacuations are communicated, and guests are pre-registered- Assisting staff of all levels with ad hoc requests- Communicating companywide correspondence such as events, local news and upcoming changes to the office.