Ryan Petrella

Administrative Assistant @Congruex

Columbus, OH, US

As the on-site administrative assistant for a large-scale infrastructure project, I serve as the primary support to the Project Manager and field leadership team. My responsibilities span operational coordination, rental and inventory management, and construction logistics. I play a key role in maintaining the day-to-day efficiency of our jobsite trailer and supporting overall project execution.Key Responsibilities: • Attend and support daily crew huddles and management meetings, including note-taking and follow-ups on safety, scheduling, manpower, engineering, QAQC, and planning topics. • Maintain and manage material in/out logs for our yard, ensuring accurate tracking of tools, materials (e.g, pipe, Unistrut), and equipment across multiple active job sites. • Create and maintain detailed Excel logs for inventory, rental assets, purchase orders, and delivery tickets, cross-referencing vendor invoices (e.g, TopCat Concrete, Wright, Shelley) with received materials to ensure billing accuracy. • Conduct site visits to verify and document current inventory (e.g, trench boxes, road plates, spreaders), calculate linear footage needs, and communicate with foremen to manage resource allocation. • Manage and optimize rental agreements, including vendor coordination, equipment return scheduling, cost tracking, and identifying opportunities to reduce monthly rental expenses. • Support project operations by transporting materials, coordinating vehicle maintenance (e.g, oil changes, cleanings), and ensuring timely delivery and pickup of rentals using company fleet vehicles. • Assist in planning and tracking MOT/LEO officer needs for road closures and lane shifts, including creating officer detail sheets and participating in three-week look-ahead planning. • Facilitate buyout tracking and ensure timely offboarding of returned items to maintain accurate cost projections and avoid overbilling.

Bishop Ready High School

High School Diploma

Columbus State Community College

Associate of Arts and Sciences - AAS