Rubina Shaikh

Experience

1. Assistant to the Manager

   Godrej Properties Limited

   Present

   Accountabilities to CEO:• Provides comprehensive support services to the CEO• Provide sophisticated calendar management.• Administering correspondence, managing incoming calls, and prioritizing phone messages, emails, and mail.• Handling correspondence for the CEO’s office-eloquent emails and letters for various events and announcements. Track VIP relations and correspondence• Provides complex travel arrangements. Become familiar with the specific, detailed needs of the CEO and travel partners; create consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last-minute changes or cancellations.• Accurately tracks expenses for the CEO by managing credit cards and receipts. Processes and submits receipts accurately and on schedule.• Maintains confidentiality and uses a high degree of discretion• Work with standard and advanced spreadsheets and databases• Create meeting agendas, notifications, and follow-up items. Coordinates and schedules events, conferences, meetings, travel, conference rooms, luncheons, etc. Provide technical support and vendor interface• Maintaining business/customer contact database, corporate files, and business plans.• Maintaining team & events calendar, scheduling meetings, enrolling for events, and handling logistics. Coordinating all domestic and international travel arrangements and international meetings.Admin Accountabilities:• Uploading budget for CSR and Sustainability in SAP for every year• Handling complete vendor registration process• Preparing Work orders for CSR and sustainability plus local vendors• Preparing service entry sheet in MIRO and MIGO to process the invoices• Preparing advance payment notes to pay the partner in advance.• Uploading invoices in BTS portal to release the payment on time by the finance team.• Supporting finance department with billing requirements for smooth financial year closing

Education

• CMJ

  Bachelor of Arts

  2011 — 2012

• Mumbai University

  High School Diploma

  2003 — 2004