Rita Stemberga

About Rita Stemberga

Core CompetenciesExecutive Support: Expertise in managing calendars, travel arrangements, and correspondence for C-suite executives.Event Coordination: Skilled in planning conferences, meetings, and corporate events, ensuring seamless execution.Confidentiality: Proven ability to handle sensitive information, including legal documents and merger & acquisition materials.Communication: Strong written and verbal communication skills, including drafting and editing professional correspondence.Technology Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), video conferencing tools, and document management systems.Professional Experience

Experience

1. Executive Assistant to the Vice Chairman, the Global Gc, and the Global Head of Casualty

   Gallagher Re

   Jan 2025 — Present · New York, NY, US

   Coordinate extensive and complex multi-city domestic and international travel • Coordinate video conferences and conference calls among multi-country participants • Manage logistics for meetings, events, and conference calls, ensuring all details are handled with accuracy and discretion.• Monitor and respond to emails and manage multiple inboxes to ensure no communications are overlooked• Manage and prioritize the complex scheduling needs of multiple senior executives, ensuring seamless internal and external coordination.• Handle sensitive information and communication with the utmost confidentiality and professionalism. • Plan several significant conferences throughout the year: coordination of meetings, lunches, dinners, and cocktail parties. In addition to space acquisition, technology connections, food service, room setup, transportation, etc.• Organize in-house events, meetings, off-site meetings (liaise with facilities, IT, and HR) • Arrange internal and external meetings for senior-level executives • Establish and maintain effective working relationships with all levels within the firm• Compiles, formats, prepares, and distributes Legal Matter Meeting materials, minutes, and action trackers; • Assists with numerous highly confidential functions, including merger & acquisition documents, confidentiality agreements, and compensation agreements• Draft and edit correspondence (Confidentiality Agreements, Compensation, Agreements, etc.)• Responsible for onboarding all new hires for our New York office• Acting Notary Public for our firm

Education

• Global Online Academy

  Executive Assistants’ Bootcamp 2023 , Executive Assistant

• Mercy University

  Master's Degree, Education

  2004 — 2006

• Pace University

  Bachelor of Arts (B.A.), Marketing

  2000 — 2004

• Global Online Academy

  Certificate , Administration

  2021 — 2021

Skills

• Management
• Adobe Acrobat
• As400
• Microsoft Word
• Office Management
• Customer Service
• Invoicing
• Administrative Assistance
• New York Notary Public
• Excel
• Powerpoint
• Microsoft Excel
• Onboarding
• Outlook
• Administrative Assistants
• Strategic Planning
• Executive Support
• Executive Administrative Assistance
• Administration
• Leadership
• Sales Logix
• Event Planning
• Spreadsheets
• Peoplesoft
• Travel Arrangements
• Office Administration
• Concur
• Microsoft Office
• Sales
• Software Documentation
• Word
• Omnipage Pro
• Lotus Notes
• Benefits Administration
• Edgar