Richa B

About Richa B

I am a highly organized and results-driven Executive Assistant with over 6+ years of experience providing comprehensive, high-level support to Managing Directors and Country Heads. My expertise lies in acting as a strategic liaison within fast-paced multinational environments, including my current role at a major Spanish MNC, Tecnicas Reunidas.I specialize in:Strategic Stakeholder Management: Acting as the primary point of contact for board-level leadership and internal/external stakeholders to ensure seamless communication and business continuity.Complex Operations & Logistics: Expertly managing executive calendars across multiple time zones and coordinating intricate international travel logistics, including visas and detailed itineraries.Financial Impact: Proven track record of optimizing costs, including a 10% reduction in departmental expenses through strategic vendor negotiation.Project Governance: Proactively tracking project timelines, managing event budgets, and preparing high-level briefing documents for senior leadership reviews.I am proficient in Microsoft 360, Zoho, and CRM software (Salesforce), and I leverage AI tools to maximize executive productivity. I am a multilingual professional fluent in English, Hindi, Marathi, Tamil, and Gujarati, enabling me to navigate diverse global and regional corporate landscapes effectively.Core Competencies: Executive Support | Global Travel Coordination | Stakeholder Relations | Project Tracking | Vendor Management | Confidentiality | CRM Administration Executive Support:Providing comprehensive administrative support to senior executivesManaging executive calendars and appointmentsPreparing and organizing briefing materialsActing as a liaison between executives and other departmentsConfidentiality and DiscretionMaintaining professional discretion in all interactionsAdhering to strict confidentiality agreementsPreparing project status reportsAssisting with project documentationEditing and proofreading presentationsMicrosoft Office Suite:(Word, Excel, PowerPoint, Outlook, Access, Publisher, OneNote, Teams) Advanced proficiency in all applications.Calendar Management Software:(Google Calendar, Outlook Calendar, etc.)CRM Software:(Salesforce, HubSpot, etc.)Expense Management Software:(Concur, Expensify)Travel Booking Software:(Concur Travel, etc.)Video Conferencing Software:(Zoom, Microsoft Teams, Google Meet)Document Management Software:(SharePoint, Google Drive, Dropbox)Data Entry and Database Management.Presentation and Graphic Design software:(Canva)

Experience

1. Executive Assistant

   Tecnicas Reunidas

   Jun 2025 — Present · IN

   As a Executive Assistant, I played a key role in supporting departmental operations through high-level administrative, organizational, and communication functions. I served as a trusted point of coordination between leadership, staff, and cross-functional teams to ensure the department operated efficiently and effectively.Key Responsibilities & Achievements:Delivered comprehensive administrative support to department leadership, including calendar management, travel coordination, and meeting logisticsPrepared internal and external communications, reports, and presentations with a focus on accuracy and clarityStreamlined day-to-day operations by improving documentation workflows and optimizing task prioritizationCoordinated departmental events, team meetings, and stakeholder engagements, ensuring seamless executionMaintained confidential records and supported HR-related tasks such as onboarding, time tracking, and compliance documentationActed as liaison between internal teams, vendors, and external partners to support smooth communication and collaborationContributed to budget tracking, supply management, and operational reporting as part of cross-functional supportCore Competencies:Administrative Operations · Executive Support · Communication & Collaboration · Calendar & Travel Management · Document Control · Project Coordination · Confidentiality · Microsoft Office Suite · Process Improvement

Education

• Patkar College

  High School Diploma, Business/Commerce, General

  2014 — 2014

• SPS

  High School Diploma

  2012 — 2012

• M. K. College

  Bachelor of Commerce

  2018 — 2018