Rachel Gonzalez

About Rachel Gonzalez

Experienced Executive Assistant skilled in providing top-tier administrative support to…

Experience

1. Executive Assistant

   Related Ross

   Jul 2024 — Present · West Palm Beach, FL, US

   Manage complex scheduling and heavy calendar management for five senior executives at RelatedRoss, ensuring seamless coordination with evolving priorities and executive-approval protocols.• Conduct daily calendar reviews to optimize executive time and ensure critical business milestonesstay on track.• Serve as the central liaison between executives, internal stakeholders, contractors, and externalpartners.• Coordinate incoming calls, greet VIP visitors, manage on-site logistics including conference roombookings, catering coordination, and meal arrangements.• Facilitate fluid communication across departments—Design, Construction, Leasing, Finance—tosupport efficient project delivery.• Arrange and adjust travel itineraries (airlines, ground transport, accommodations) for executives.• Prepare executives for critical meetings, ensure timely delivery of materials, agendas, and projectupdates.• Submit and reconcile expense reports averaging $15K monthly; maintain smooth coordination withFinance for prompt budget tracking and reimbursements.• Cultivate strong relationships with developers, contractors, and executive-levelstakeholders—recognized as a dependable and proactive team resource.• Provide discreet personal assistance to executives to ensure focus during high-pressure projectphases.• Maintain operational excellence: keep office organized, manage inventory of supplies, distribute mail,keep shared spaces (e.g, fridge) clean and functional.• Support ad hoc projects as needed.

Education

• Palm Beach State College

  Bachelor of Business Administration - BBA