Brian Potter

About Brian Potter

As a seasoned Event Management Professional with over a decade of experience in the…

Experience

1. Sales Catering Coordinator

   Delamar Hotel Collection

   Jan 2025 — Present · Mystic, CT, US

   Establish contact with the primary meeting planner and on site group contact for all confirmed group bookings. • Set up and manage room block, tracking changes and monitoring cutoff dates. • Oversee group billing, including deposits and final invoices.• Coordinate logistics and details for group events, including but not limited to: rentals, activities, ground transportation and off-site dinner arrangements. • Create and update the weekly event calendar and circulate group resumes with detailed requirements for each department. • Meet key contacts upon arrival and ensure client satisfaction throughout the event. • Coordinate hotel meeting services with LaPlage banquet services for smooth group meetings. • Oversee all event coordination, including menu selection, timeline management, floorplan design, and vendor recommendations.• Facilitate wedding tastings and assist clients in finalizing their menu choices. • Prepare and distribute Banquet Event Orders (BEOs) for weekly BEO meetings to ensure alignment across departments. • Liaise with vendors to arrange for necessary equipment, linens, and décor, ensuring all event requirements are met. • Attend events as needed for additional support • Act as Banquet Manager in the interim, overseeing all banquet operations and ensuring high standards until staffing levels allow for a dedicated hire. • Verify and send out invoices for groups originating from the Sales Office. • Maintain office supplies and Sales Kit inventory. • Manage Sales Department files for all groups (future, current, and past). • Answer phones, take messages, and handle inquiries for Sales & Catering Manager. • Support Sales & Catering Manager with additional tasks or projects. • Update reports, including weekly budget, monthly group sales, and corporate negotiated accounts.

Education

• Connecticut School of Bartending

  Certificate of Achievement, Professional Bartending, Mixology, and T.I.P.S

  2008