Petra Slifka

Office Administrator @Magna IV Engineering, A Sunbelt Solomon Company

Calgary, AB, CA

Project Specific Administrative Support:• Opening and updating projects in ERP (Deltek/ NetSuite)• Manage scheduling needs and reports in FindMyShift• Coordinate domestic and international travel arrangements (airfare, accommodations, car rentals etc)• Assist with client’s site-specific onboarding requirements• Coordinate vault shutdowns with BC Hydro• Customization of employee resumes to highlight specific project skills• Handle internal inquiries requiring investigation and follow-up• Create, format and edit various files including Microsoft Office and pdf documents• Upkeep and filing of hard-copy safety and daily-use forms• Deploy and compile client feedback surveys• Assist in preparing quotes, reports, data books, construction packages, document review packages, tender packages and quotation documentationGeneral Office Administrative Support:• Answer, screen and transfer inbound calls and walk-ins to appropriate departments• Handle incoming and outgoing mail and courier deliveries• Expense reconciliation for staff from multiple regions• Credit card reconciliation• Assist new hires with department orientation and onboarding• Sourcing, preparing and distributing PPE kits for Technical Field Service staff• Oversee daily facilities of the office, including upkeep of supplies and stationary inventory• Coordinate office and team building events• Assist all office staff with administrative duties• Collaborate with all Magna admins to create efficiencies and best practices• Work on special projects such as developing business processes, procedures, manuals• Provide back up support and vacation coverage to other regional offices

Academy of Learning College

Business Administration and Management, General