Penny Guilinger

About Penny Guilinger

I am a member of Alpha Chi Omega sorority and have over 10 years of work experience…

Experience

1. Office Manager

   Galvin Technologies

   Apr 2018 — Present

   Regularly promote a positive and productive office culture.• Manage and coordinate office events and calendar for executive staff.• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary• Oversee general office communications and announcements.• Facilitate educational and wellness events with outside vendors.• Manage all A/P and A/R responsibilities including time entry management, invoicing, payroll processing, bill payment, production bonuses/commissions and collections.• Maintain and manage office budgets.• Help promote HR initiatives to the office as needed; as well as coordinating various parts in the hiring process: scheduling interviews, conducting new employee orientation, fielding insurance questions.• Build, negotiate, and manage vendor relationships.• Review and improve office organizational procedures and systems, including filing, billing, accounts payable, accounts receivable. • Support CEO and executive level staff by preparing internal reports in Microsoft Excel and working on special projects as needed. • Manage CEO calendar/meetings daily. • Assisting CEO with emails correspondence, such as writing and editing e-mails, drafting memos, and preparing communications, time management, interactions with clients and account executives.• Follow up with leads that come from lead generated forms and schedule meetings with CEO/appropriate staff.• Help manage and oversee Social Media posts and focus on brand awareness.• Collaborate with other departments (sales/development) to manage reputation, identify key players and coordinate actions i.e. Increasing blog posts, How to articles, etc. • Manage relationship with content writer and marketing agency on various projects.• Creates and distributes engaging written or graphic content in the form of e-newsletters, web page and blog content.

Education

• Indiana State University - Scott College of Business

  Bachelor of Science - BS, Business Administration and Marketing

  2005 — 2009