Paula Reinhardt
Senior Executive Assistant @Schneider Electric
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WORK HISTORY
Senior Executive Assistant @Schneider Electric
Executive Assistant to the Chief Financial Officer of Energy Management• Provide comprehensive administrative support to the Chief Financial Officer and other senior executives, including calendar management, travel coordination, and expense reporting.• Oversee complex meeting scheduling, spanning multiple time zones, prioritizing appointments and ensuring all deadlines were met.• Prepare and track meeting materials, agendas, slide decks, spreadsheets ensuring executives are fully equipped for their meetings.• Coordinate and schedule meetings for post-merger integration of newly acquired companies. Manage travel logistics, team communication and integration activities to ensure smooth integration processes and fostering strong organizational unity among executives. • Plan and executive division quarterly business reviews, leadership conferences, team building events and other high level corporate events across the globe, ensuring all arrangements are executed flawlessly.• Coordinate and arrange domestic and international travel, securing passports visas, limousine car service, luxury hotel lodging and office facilities abroad. Create detailed travel itineraries and daily meeting schedule for executives.• Act as a liaison between executives, internal teams, and external partners, facilitating communication and ensuring seamless collaboration.• Anticipate the needs of executives and proactively address issues before they arise, demonstrating a high level of initiative and resourcefulness.• Handled confidential information with discretion and professionalism, always maintaining the highest level of confidentiality.
EDUCATION
California State University - East Bay
Bachelor's Degree, Political Science and Government
University of California, Berkeley
Political Science and Government
ABOUT PAULA REINHARDT
Executive assistants represent the often unsung heroes behind accomplished and efficient business leaders. Serving as integral business partners, they wield significant influence over the success of both the executive team and the entire company. In the realm of business, our triumphs or setbacks are intricately linked to the calendar, and it is the adept executive assistant who adeptly manages the intricacies of appointments, meetings, deadlines, and travel. Their mastery lies in keeping their executives organized and aligned with their commitments and duties. Serving as gatekeepers, they safeguard the executive\'s most precious asset—time. Through adept prioritization, they distinguish between what requires immediate attention and what can be deferred. More than administrative support, they function as catalysts, aiding executives in realizing their full potential and achieving developmental objectives. Their contributions are immeasurable, making them indispensable assets to any visionary leader. With an extensive track record, I bring a wealth of experience as a high-performing executive assistant, consistently delivering exceptional support to senior leaders in Fortune 100 companies and executives in higher education.
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