Paul Xavier

About Paul Xavier

I am a top-notch administrator with over 35 years experience in project management…

Experience

1. Executive Assistant

   Bain & Company

   Sep 2022 — Present · Boston, MA, US

   Provides administrative, management and technical leadership in the following ways- Administrative: Coordinates frequent and detailed travel arrangements with the Bain Travel team including air, hotel, car, etc. as business needs and as personal preferences dictate. Submits frequent and detailed expense reports; manages audit process to ensure proper reimbursement. Receives, screens and/or routes all incoming telephone calls, mail, publications and correspondence and assists with correspondence, including drafting memos and emails as required. Contributes to the EA team by providing back-up support to other EAs and collaborates to maintain good understanding of colleagues’ desks and responsibilities- Management: Collaborates with the EA team to effectively coordinate and confirm global meetings and conference calls; communicates schedule changes to relevant people. Interfaces with clients and all levels of Bain staff and displays a high level of professionalism and discretion. Presents trainings and mentors Administrative Team members and acts as a role model consistent with Operating Principles- Technical: Schedules complex meetings for internal and external clients and resolves scheduling conflicts quickly, prioritizing issues to ensure an effective time management approach. Proactively supports Partners in their relationship management by entering new CRM contacts and actively maintaining the accuracy of CRM contact information. Achieves mastery of the CRM system through attendance of training sessions and partners with global/local marketing on contact audits, data campaigns and other relationship management efforts. Provides occasional graphics assistance for client presentations using PowerPoint

Education

• Bunker Hill CC

  College Writing, Introduction to Psychology, Algebra, Child Development

  1994 — 1995